Event management /organizing is the application of project management to the creation and development of large scale events. It involves studying the brand, identifying the target audience, devising the event concept, planning the logistics, and coordinating the technical aspects before actually launching the event

What does an events manager/organizer do?

• discussing what the client wants
• coming up with original ideas for events
• agreeing budgets and timescales with the client
• researching venues, contacts and suppliers
• negotiating prices with suppliers and contractors
• booking venues, entertainment, equipment and supplies
• hiring and supervising contractors, such as caterers and security
• publicizing the event
• making sure that everything runs smoothly on the day
• ensuring that health, safety and insurance regulations are followed
• managing a team

Duties of events manager/organizer:

• Planning an event from start to finish.
• Generating ideas for the event.
• Managing event budgets.
• Sponsorship negotiations.
• Managing logistics and event venues.
• Managing audio and virtual event companies.
• Putting together event marketing plans.

Key skills of an events manager/organizer:

Organizational Skills- Event planners have great organizational skills. Some people can work in chaos, but as a planner it’s important to rely on process and method if you are part of a team. This means, keeping your team informed, adhering to timelines, budgets, and appointments as well as keeping important documents and information organized. 

Communication- Another must-have quality of an event planner is the ability to interact and build a rapport in a short time. Event planners possess great communication skills and aren’t afraid to talk to C-suite executives, event attendees, donors, brand sponsors, and, of course, vendors. Strong interpersonal skills are a must to ensure everybody involved in the event understands their role and things run without a glitch. 

Networking Savvy- Event planners are savvy networkers. Networking is an essential event planning skill since the events industry is based on relationships and is heavily people-driven. It demands a widespread network of vendors, including photographers, lighting and A/V décor, DJs, bands, videographers, etc. 

A Basic Understanding of Events- To be a great event planner you need to understand events. Having an understanding of how events work is an important event planning skill. As a planner, you should know how to create a floorplan or draft an RFP, how to review a contract and analyze event data.

Client-first Approach- One of the most difficult aspects of event planning is making clients happy. Bottom line: your stakeholder, whether clients or senior management, want something and it is your job to make it happen.

Problem-solving- Successful event planners can solve any problem with a cool head. Their resourcefulness is not just limited to sticky notes and safety pins. They can quickly make a decision during unforeseen challenges – all while staying calm. They can keep an audience engaged while the keynote speaker is stuck in a traffic jam or eliminate long lines for lunch. This event planning skill keeps event organizers nimble, adaptive, and creative. 

Negotiation and Budgeting- If you consider yourself good at bargaining, then you possess an important event planning skill. It is crucial for event planners to be able to negotiate a contract with a sponsor or get the best possible deal while booking a venue. Negotiating is an art that requires a mix of preparation, tact, and confidence.

Multitasking– For event organizers, multitasking is not an option but a must-have event planning skill to create unforgettable events. You need to juggle a lot of tasks, including ticket sales, event promotion, sponsorship acquisition, and day-of logistics. Adding to that, there are multiple events that you need to plan simultaneously. If you have a team, you can delegate some work, but ultimately it is your job to ensure that nothing falls through the cracks.   

Creativity– Event planning is more than just making a to-do list. As an event planner, you need to use your creativity to bring a vision to life. No matter what people say, creativity is a learnable skill and can be built over time. It is an essential event planning skill that is required to infuse authenticity and passion into each event. 

Leadership– Being a leader is an essential planning skill for any event organizer. You need to be able to work with your team to execute flawless events. It is all about trust, delegation, and getting the work done. If you aren’t a born leader, this skill can be developed over time.

Passion for Planning– As cliched and obvious as this may seem, being can aid in your success. A successful event planner infuses qualities like passion and enthusiasm in their everyday work. 

Tech Savvy- Not so long ago, technology in the events industry was considered a nice bonus, but not needed. Not anymore. Today, technology solutions act as an extended team of event planners. 

Final Thoughts– If you have most of these event planning skills, chances are you’ll do a great job at being an event planner. If not, you can still become a successful event professional since most of these can be developed through determination and willingness to learn.

Here is a list of top 10 best events manager/organizer in Kolkata:

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